Volunteer Management

Admins can create events and jobs that Volunteers can sign up for, all through the portal.

This volunteer manager offers an easy way to manage events and volunteers, including a check-in portal to keep track of job coverage on the day of an event.

Admins log in to create events, manage different jobs, and manage volunteers and the check-in process.

Volunteers can view an event calendar, register for specific events, and view upcoming event job assignments.

There are many options for expanding the functionality of a volunteer management app, such as incorporating tracking of other event logistics like vendors and presenters.

Explore the following resources to help you build your own custom app:


Admin portal, view all events and add a new event. Admin portal, details for a volunteer including scheduled jobs. Admin portal, event calendar.

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  • Volunteers can view all events and sign up for specific jobs at an event.

  • Admins can view all upcoming events and add new events to the calendar. After adding a new event, Admins can specify the volunteer jobs available at the event.

Why Use This App Type?

  • Flexibility to adapt to your specific use case - track volunteers for your school, community events, nonprofit, or even corporate-sponsored volunteering opportunities.
  • Simplify operations by creating an easy to use online portal where volunteers can sign themselves up for jobs and admins know exactly where they need more people.
  • Automated reminders when volunteers have upcoming job assignments and notifications when an event is full or needs more volunteers days before the event.
  • Protect user data using a secure Knack app, ensuring each student’s data is kept confidential.

Key Features

  • Full rights access to add, edit, and view all the data specific to the organization’s events and volunteers.

  • Each volunteer can login and view their specific jobs, register for event jobs, update account settings, and view the master event calendar.

  • As jobs are filled formulas count associated registrations and remaining jobs. Once filled, workflow rules will hide the registration form to prevent unnecessary registrations.

  • A calendar will display events for the users - the Admin calendar will display all events, the Volunteer will login and only see their assigned events.

  • Rules are enabled to update the job vacancy field when the registration count reaches a specific threshold.

  • This pro feature can be added to send an email alert to volunteers prior to their scheduled event.

About This App

Our demo apps are designed as a learning tool. You can get a sense for what types of apps are possible with Knack. Install apps to your own account to see how they are built. Then, build your own custom Knack app using our no-code Builder!

What's Next?